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Records Procedure

All standards require a process for control of records. Quality Management System standards call this system control of quality records and environmental standards refer to it as environmental records. Specifically, element 4.2.4 of ISO 9001 Standard, Control of records, requires a system for management of records. As soon as we approve and release our first documents, this Documentation Change Record (DCR) becomes our first record. What do we do with it? Element 4.2.4 requires a system to ensure that records are:

  • Identified,

  • Appropriately stored,

  • Retrievable,

  • Retained for a defined period of time, and

  • Appropriately dispositioned

ISO 9001 standard requires establishing periods for retention of records. Knowledge preservation, legal and customer requirements may affect the retention times. It is not uncommon to see numerous retention times for records. Some companies choose to simplify this process by limiting retention times to one or two periods. In practice, especially small businesses, maintain their quality or environmental records for the life of the business regardless of their nature. If you choose to establish one common retention period, the Records retention matrix in the Records procedure may be simplified by eliminating the Period column. The retention period may simply be documented within the text of the Records Procedure.

 

Order your ISO 9001, ISO 13484 or ISO 14001 Documentation Set today! Visit our Products page to see how our Documentation can help improving your quality or environmental management system.

ISO 9001 Records

Order your ISO 9001, ISO 13484 or ISO 14001 Documentation Set today! Visit our Products page to see how our Documentation can help improving your quality or environmental management system. 

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